SponsorMatch - The match-making marketplace for sponsorships!


Disclaimer & privacy policy & cookies

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  2. Disclaimer and privacy

1. About SponsorMatch

Welcome to SponsorMatch. SponsorMatch BVBA ("SponsorMatch", "we", "us" and/or "our") enables people to plan, promote, and sell sponsor packs to any event. And we make it easy for everyone to discover events, and to share the events they are attending with the people they know. We do this through our websites and domains, SponsorMatch available on or through our websites and domains or otherwise provided by us, and the software available on or through our websites and domains or otherwise provided by us.

2. Our Policy

This Privacy Policy sets forth our policy with respect to information, including personally identifiable information ("Personal Data"), that is collected from users of and/or visitors to our SponsorMatch platform (including through those users' and visitors' agents) ("you" or "your"), including

  • registered users who are event organisers, planners and charitable organizations ("Organisers"),
  • users who want to purchase sponsorships to, register for or donate to events (whether free or paid) listed by Organisers on SponsorMatch ("Sponsors"),
  • and other non-Organiser users or visitors to SponsorMatch ("other non-Organisers")

We take the privacy of your Personal Data and other information seriously. Because of that, we have created this Privacy Policy. Please read this Privacy Policy as it includes important information regarding your Personal Data and other information.

If you have any questions or concerns, please do not hesitate to contact us by using the following link: https://sponsormatch.eu/en/contact

3. Consent

By using SponsorMatch or allowing someone to use SponsorMatch on your behalf, you are consenting to our collection, use, disclosure, transfer and storage in accordance with this Privacy Policy of any Personal Data or other information received by us as a result of such use.

4. Information we collect

When you interact with us through SponsorMatch, we may collect Personal Data and other information from you, as further described below:

a. Personal Data

  • Organisers: We collect Personal Data from you when you voluntarily provide such information to SponsorMatch, such as when you register for access to SponsorMatch as an Organiser, contact us with inquiries, respond to one of our surveys or use certain Services. The Personal Data we may collect includes without limitation your name, address, email address and other personally identifiable information. In some cases we may collect your credit card information (e.g., your credit card number and expiration date, billing address, etc.), some of which may constitute Personal Data, to secure certain payments. In addition, if you use our payment processing services, we will collect financial information from you (e.g., your bank account information or an address to send cheques) as necessary to facilitate payments and information required for tax purposes (e.g., your taxpayer identification number).
  • Sponsors and other non-Organisers:We collect Personal Data from you when you voluntarily provide such information to SponsorMatch (including event registration pages within SponsorMatch), such as when you register for access to SponsorMatch (whether as an Organiser or otherwise), register for an event as a Sponsor, contact us with inquiries, respond to one of our surveys or use certain parts of SponsorMatch. The Personal Data we may collect includes without limitation your name, address, email address, postcode and other personally identifiable information. If you register for a paid event, we will collect financial information from you (e.g., your credit card number and expiration date, billing address, etc.) some of which may constitute Personal Data. In addition, Organisers can set up event registration pages to collect virtually any information from Sponsors in connection with registration for an Organiser's event listed on SponsorMatch. If a Sponsor voluntarily provides that information in connection with registration for an event or otherwise, it will be available to us and will be held by us in accordance with this Privacy Policy. In addition, such information will be delivered to the Organiser of the applicable event in accordance with "Our Disclosure of Information That We Collect: Organisers" below.
  • Privacy Policy Links: We make an effort to provide a link to this Privacy Policy in the footer of every page on our websites, including those pages on which Personal Data is collected, and to make it available in all of our software.

b. Non-Personal Data

  • Non-Identifiable Data: When you interact with SponsorMatch, we collect certain personally non-identifiable information ("Non-Personal Data"). The Non-Personal Data we collect includes without limitation Internet Protocol (IP) addresses, Internet browser type, other characteristics of your device and software, domain names of your Internet Service Provider, your approximate geographic location, a record of your usage of SponsorMatch platform, the time of your usage and aggregated Personal Data that cannot be used to specifically identify you. Such information, which is collected passively using various technologies, cannot, in and of itself, be used to specifically identify you. We also collect Non-Personal Data (including, without limitation, of the type set forth above) from third parties. The information we collect from third parties may be combined with the information we collect.
  • Aggregated Personal Data: In an ongoing effort to better understand and serve the users of SponsorMatch, we often conduct research on our customer demographics, interests and behavior based on Personal Data and other information that we have collected. This research may be compiled and analysed on an aggregate basis and this aggregate information does not identify you personally and therefore is considered and treated as Non-Personal Data under this Privacy Policy.

5. Cookies, Pixels Tags, Local Shared Objects, Web Storage and Similar Technologies

Please refer to our Cookie Policy, which is hereby incorporated by reference into this Privacy Policy, for more information about our use of these technologies.

6. Our Use of Information that we collect :

a. Personal Data:

We use the Personal Data we collect in a manner that is consistent with this Privacy Policy. We may use the Personal Data as follows:

  • Specific Reason: If you provide Personal Data for a certain reason, we may use the Personal Data in connection with the reason for which it was provided. For instance, if you contact us by e-mail, we will use the Personal Data you provide to answer your question or resolve your problem and will respond to the email address from which the contact came.
  • Access and Use: If you provide Personal Data in order to obtain access to or use of SponsorMatch or any functionality thereof, we will use your Personal Data to provide you with access to or use of SponsorMatch or functionality and to monitor your use of such Services or functionality. For instance, if you supply payment information (e.g., bank account or credit card information) to SponsorMatch for the purpose of purchasing sponsorpacks as a Sponsor or processing payments as an Organiser, we will use that information to facilitate such purchase or process such payments. Internal Business Purposes: We may use your Personal Data for internal business purposes including without limitation to help us improve the content and functionality of SponsorMatch, to better understand our users, to improve SponsorMatch, to protect against, identify or address wrongdoing, to enforce our Terms of Service, to manage your account and provide you with customer service, and to generally manage SponsorMatch and our business.
  • Marketing: We may use your Personal Data to contact you in the future for our marketing and advertising purposes, including without limitation to inform you about services or events we believe might be of interest to you, to develop promotional or marketing materials and provide those materials to you, and to display content and advertising on or off SponsorMatch that we believe might be of relevance to you. In particular, Organisers should note that we may use information we receive or collect regarding Sponsors (including without limitation via an Organiser's event registration page) in accordance with the terms of this Privacy Policy, including in the manner set forth above.

b. Non-Personal Data:

Because Non-Personal Data cannot be used to personally identify you, we may use such information for any lawful purpose.

7. Our Disclosure of Information that we collect:

a. Personal Data:

We are not in the business of selling your Personal Data. We consider this information to be a vital part of our relationship with you. Therefore, we will not sell your Personal Data to third parties, including third party advertisers. There are, however, certain circumstances in which we may disclose, transfer or share your Personal Data with certain third parties without further notice to you, as set forth below:

  • Business Transfers: As we develop our business, we might sell or buy businesses or assets. In the event of a corporate sale, merger, reorganization, dissolution or similar event, Personal Data may be part of the transferred assets. You acknowledge and agree that any successor to or acquirer of SponsorMatch (or its assets) will continue to have the right to use your Personal Data and other information in accordance with the terms of this Privacy Policy.
  • Subsidiaries and Affiliates: We may also share your Personal Data with our subsidiaries and/or affiliates for purposes consistent with this Privacy Policy. Our subsidiaries and affiliates will be bound to maintain that Personal Data in accordance with this Privacy Policy.
  • Agents, Consultants and Related Third Parties: We, like many businesses, sometimes engage other companies to perform certain business-related functions. Examples of such functions include mailing information, ticket fulfillment, fraud prevention, maintaining databases and processing payments. When we engage another company to perform such functions, we may provide them with information, including Personal Data, in connection with their performance of such functions.
  • Sponsors: When you purchase sponsor packs to, register for or donate to an event or related fundraising page on SponsorMatch, you consent to our providing your Personal Data to the Organisers of such event and related fundraising page, if applicable. For fundraising pages we may provide your personal information both to the Organiser charity of the fundraising page and the Organiser of the event to which the fundraising page is linked. These Organisers are not bound to treat your Personal Data in accordance with this Privacy Policy. You agree that we are not responsible for the actions of these Organisers with respect to your Personal Data. It is important that you review the applicable policies of the Organisers of an event (and the related fundraising page, if applicable) before providing Personal Data or other information in connection with that event or related fundraising page. Facebook and other third party connections: You can connect your SponsorMatch account to your accounts on third-party services like Facebook, in which case we may collect, use, disclose, transfer and store information relating to your account with such third-party services in accordance with this Privacy Policy. For example, if you connect with Facebook, we store your Facebook id, first name, surname, email, location, friends list and profile picture and use them to connect with your Facebook account to provide certain functionality on SponsorMatch, like recommending events that your Facebook friends are interested in and sharing the events you are interested in with certain groups of people like your Facebook friends.
  • Legal Requirements: We may disclose your Personal Data if required to do so by law (including, without limitation responding to a subpoena or request from law enforcement, court or government agency) or in the good faith belief that such action is necessary (i) to comply with a legal obligation, (ii) to protect or defend our rights, interests or property or that of third parties, (iii) to prevent, investigate, or identify possible wrongdoing in connection with SponsorMatch, (iv) to act in urgent circumstances to protect the personal safety of users of SponsorMatch or the public, or (v) to protect against legal liability.

b. Non-Personal Data:

Because Non-Personal Data cannot be used to personally identify you, we may disclose, transfer or share Non-Personal Data for any lawful purpose.

Your Choices:

8. You have several choices available when it comes to your Personal Data:

  • Limit the Personal Data you provide: You can use SponsorMatch without providing any Personal Data or with limiting the Personal Data you provide. If you choose not to provide any Personal Data or limit the Personal Data you provide, you may not be able to use certain functionality of SponsorMatch.
  • Opt Out:You can "opt out" of receiving SponsorMatch newsletter emails by logging in, clicking on "Account" and following the instructions to "email preferences." You may modify your choices at any time in your SponsorMatch account. It may take up to 24 hours for us to process an unsubscribe request. Note that you cannot unsubscribe from update communications about SponsorMatch. You can stop receiving Service communications only by contacting us at https://sponsormatch.eu/en/contact and closing your account. By electing to stop receiving all communications from us or through our system you will no longer receive any updates on your account. Even after you opt out of all communications, we will retain your Personal Data and Non-Personal Data in accordance with this Privacy Policy, however, we will no longer use it to contact you. However, Organisers who have received your Personal Data in accordance with this Privacy Policy may still use that Personal Data to contact you in accordance with their own privacy policies, but they may not use our system to do so.

9. Exclusions:

This Privacy Policy does not apply to any Personal Data collected by us other than Personal Data collected through SponsorMatch. This Privacy Policy shall not apply to any unsolicited information you provide to us or another user or visitor through SponsorMatch or through any other means. This includes, but is not limited to, information posted to any public areas of SponsorMatch, such as bulletin boards, any ideas for new products or modifications to existing products, claim or demand letters, Digital Millennium Copyright Act notices, and other unsolicited submissions (collectively, "Unsolicited Information"). All Unsolicited Information shall be deemed to be non-confidential and we shall be free to reproduce, use, disclose, distribute and exploit such Unsolicited Information without limitation or attribution.

10. Children:

We do not knowingly collect Personal Data from children under the age of 13. If you are under the age of 13, please do not submit any Personal Data through SponsorMatch. We encourage parents and legal guardians to monitor their children's Internet usage and to help enforce our Privacy Policy by instructing their children never to provide Personal Data through SponsorMatch without their permission. If you have reason to believe that a child under the age of 13 has provided Personal Data to us through SponsorMatch, please contact us, and we will endeavor to delete that information from our databases.

11. Links to other web sites:

This Privacy Policy applies only to SponsorMatch. SponsorMatch may contain links to other websites not operated or controlled by us (the "Third Party Sites"). The policies and procedures we described here do not apply to the Third Party Sites. The links from SponsorMatch do not imply that we endorse or have reviewed the Third Party Sites. We suggest contacting those sites directly for information on their privacy policies.

12. Storage and Security:

We may store Personal Data itself or such information may be included in databases owned and maintained by our affiliates, agents or service providers. We take what we believe to be reasonable steps to protect the Personal Data provided via SponsorMatch from loss, misuse, unauthorised access, inadvertent disclosure, alteration, and destruction. However, no Internet or e-mail transmission is ever fully secure or error free. In particular, e-mail sent to or from SponsorMatch may not be secure. Therefore, you should take special care in deciding what information you send to us via e-mail. Please keep this in mind when disclosing any Personal Data via the Internet.

13. International Privacy Laws:

If you are visiting our website or using one of our software applications from outside the United States, please be aware that you are sending information (including Personal Data) to the United States where our servers are located. We will hold and process your Personal Data and Non-Personal Data in accordance with privacy laws in the United States and this Privacy Policy. Please note that privacy laws in the United States may not be the same as, and in some cases may be less protective than, the privacy laws in your country.

14. Other Terms and Conditions:

Your access to and use of SponsorMatch is subject to the Terms of Service. If you are using the SponsorMatch application programming interfaces (the "SponsorMatch APIs"), you are subject to the SponsorMatch API Terms of Use.

15. Changes to This Privacy Policy:

SponsorMatch and our business may change from time to time. As a result, at times it may be necessary for us to make changes to this Privacy Policy. We reserve the right, in our sole discretion, to update or modify this Privacy Policy at any time (collectively, "Modifications"). Modifications to this Privacy Policy will be posted to the SponsorMatch website with a change to the "Last Updated" date at the top of this Privacy Policy. In certain circumstances SponsorMatch may, but need not, provide you with additional notice of such Modifications, such as via email or with in-Service notifications. Modifications will be effective 30 days following the "Last Updated" date or such other date as communicated in any other notice to you. Please review this policy periodically, and especially before you provide any Personal Data. This Privacy Policy was last updated on the date indicated above. Your continued use of SponsorMatch following the effectiveness of any Modifications to this Privacy Policy constitutes acceptance of those Modifications. If any Modification to this Privacy Policy is not acceptable to you, your sole remedy is to cease accessing, browsing and otherwise using SponsorMatch.

16. Access to Information:

Organisers may access and update their Personal Data being stored by us by logging in and visiting the My Account page. Organisers may also contact us directly at the address specified below with respect to Personal Data that is not accessible through the My Account page. Sponsors and other non-Organisers do not have a formal account with SponsorMatch, however, you can create a formal account by signing up. After signing up, you can update and access your Personal Data on the My Account page. Sponsors and other non-Organisers can also contact us directly with requests to update Personal Data at the address specified below. We will take reasonable steps to respond to requests relating to Personal Data within 30 days, however, we may reject requests that we find to be unreasonable (i.e., require disproportionate efforts or material changes to our information systems), impractical or abusive (i.e., repetitive requests, requests made in bad faith, requests that would compromise third party information). Note that you may not have access to or the ability to update Non-Personal Data, much of which is held in aggregate form.

17. Retention and Deletion:

We may retain your Personal Data as long as you continue to use SponsorMatch. You may close your account by contacting us. However, we may retain Personal Data and Non-Personal Data for an additional period as is permitted or required under applicable laws. Even if we delete your Personal Data it may persist on backup or archival media and other information systems.

18. Contacting SponsorMatch:

Please also feel free to contact us if you have any questions about this Privacy Policy or our information practices. You may contact us by writing to https://sponsormatch.eu/en/contact.

19. Dispute Resolution:

If you have a complaint about SponsorMatch's privacy practices you should write to us at SponsorMatch, Leliestraat 1, 9552 Borsbeke, Belgium, or by email to info@sponsormatch.eu.

We will take reasonable steps to work with you to attempt to resolve your complaint.

Contact us

Address: SponsorMatch BVBA, Leliestraat 1, 9552 Borsbeke, Belgium

Phone nr.: +32 498 61 20 41

Email: info@sponsormatch.eu

Company & V.A.T. nr.: BE0661.741.720

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About SponsorMatch

SponsorMatch is a match-making marketplace for all sponsorships. We value each sponsorship project and think that every project or event deserves to find the right sponsors. SponsorMatch is designed to make it easier for organisers and sponsorship project owners to sell their sponsor packages online by using social media. It’s also a gateway that provides the right tools to make the sponsorship selling proces easier and faster. These tools facilitate the project owners to manage their sponsor packages, related contracts and invoices. Sponsors can easily search and filter for events and projects based on their target group interests. Read more..

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